Scope: What is the Public Course Calendar?
The Public Course Calendar allows you to:
Display a calendar of your courses and intakes on a public URL.
Allow potential learners to access enrolment forms and enrol without needing to log in.
Link to the calendar directly on your organization's public website.
Method
Step 1: How to Set Up an Intake on the Public Calendar
The public display is configured at the Intake level.
Navigate to Intakes: From the main dashboard, click on Intakes in the left-hand navigation menu. Create a new intake or open an existing intake.
Go to Enrolment Settings: In the Edit Intake screen, click on the Enrolment settings tab.
Activate Public Display:
Find the option "Display On Public Course Calendar" and check the box to turn it on.
Note: This is typically defaulted to 'off'.
Configure Course Details:
Course Start/End Date: Select the start and end dates for the course from the calendar.
Show end date in public calendar: You may want to uncheck this if the course spans a long period (e.g., 6 months) to avoid the course appearing to span every day on the calendar.
Description (optional): Enter a short description for the public calendar.
Location (optional): Enter the physical location of the course (e.g., Gold Coast).
Select Enrolment Forms:
Select enrolment form: Choose the enrolment form that learners will use to enrol in this specific course.
Select enquiry form (optional): Choose an enquiry form. When a learner submits this, a Contact should be created in your account to allow for follow-up. (This type of form is created as an ‘enrolment form’ that creates a ‘contact’)
Limit Enrolments (Optional):
Check "Limit enrolment places".
Enter the "Max. number of learners". Once this number of learners has enroled, the option to enrol or inquire on the calendar will be hidden.
Save: Click Save in the top right to apply your changes.
Step 2: Sharing the Public Course Calendar URL
Public calendar URL: Your organisation specific URL will be shown in the Enrolment Settings. (e.g., https://orgname.assessapp.com/public-calendar).
You can use this public URL to link from your website. As an example, the link could be attached behind a button on your website or embedded as an iframe. Your website developer can assist you on this.
Additional References
Public Calendar Views and Filters
The public calendar is a single public URL that offers three different ways to view the courses:
View | Description | Key Features |
Calendar View | A traditional month-by-month calendar showing courses as colored blocks on the days they run. | Allows viewing by Day, Week, or Month. Shows available places (if configured) on the block. |
List View | A simple table listing all available courses. | Displays Course Title, Start/End Date, Location, Available Places, and Price. |
Catalogue View | A visual card-based view, listing courses with an image and intake count. | Clicking on a course in this view will take you back to the Calendar View with that course pre-filtered. |
Filtering
Prospective learners can use the Filter option (top right) to narrow down the displayed courses by course name.
Additional functionality can be applied (e.g. pre-filtered URLs, specific view configurations). To learn more, please contact your Customer Success Manager.